How it works › Client portal

Your client portal

One place to see who is working for you, approve their hours, accept quotes, read invoices and message our team.

In short

The client portal is where you manage a booking once staff are placed with you. You approve each week’s timesheets there, and only approved hours are invoiced. You also see your team, quotes, invoices, contracts and messages, and you can request more staff.

Getting access

Set up your portal yourself at gangalgo.com/start. The portal itself is at gangalrecruitment.com/portal, on the main Gangal Recruitment site.

  1. Tell us about your company

    Your company, your name and phone, your site address with a pin on the map, and the staff you need.

  2. Confirm your work email

    We email you a 6-digit code. It works for 10 minutes; you can ask for a new one.

  3. Set your password

    After the code you go straight to set your password, or continue with Google using the same email. Your portal is ready straight away.

  4. Sign in

    Use your email and password, or continue with Google using the same work email.

Each company has one portal login today. If you forget your password, choose “Forgot password?” on the portal login page and we email you a link to set a new one.

A normal week in the portal

  1. Each day

    Check who is on site

    Open Today to see who is expected, who has arrived and who has finished.

  2. End of the week

    Approve the hours

    Open Timesheets. Approve the hours that are right, all at once if you like. If a timesheet is wrong, flag it with a note and we will look into it.

    If you have not approved or flagged a timesheet within 48 hours, the hours are treated as accepted under clause 4.3 of the Hirer Terms.

  3. After approval

    Read the invoice

    The invoice is issued by Wednesday, built from approved timesheets only. Open it under Invoices; it shows the amount due, the date to pay by and how to pay, by bank transfer.

  4. Any time

    Ask, add or change

    Use Messages for questions and changes, Jobs to request more staff, and Urgent when you need cover fast.

More detail: shifts and timesheets and invoices and payment.

What each part of the portal does

Dashboard

The essentials at a glance: open jobs, quotes waiting for you, unpaid invoices and active placements.

Workers

Your team: everyone placed with you and what they are booked for. You can see each worker’s compliance checklist, rate them, mark favourites and ask to book someone again.

Today

Who is expected, who is on site and who has finished. You can check a worker in and out with GPS from this board.

Worker map

Your team around your site. Pins show a general area, never a home address.

Timesheets

Each week’s hours, worker by worker. Approve them one at a time or all at once, or flag a timesheet with a note if something is wrong. Hours not disputed within 48 hours are treated as accepted (Hirer Terms clause 4.3).

Quotes

The full breakdown of each quote. Accept it, decline it, or suggest a different rate.

Jobs

Post a new job requirement with the role, dates and shift times, and we send you a quote within 1 business day (Monday to Saturday). Track it here.

Urgent

Sends an emergency staffing request straight to our team.

Invoices

Weekly invoices, issued by Wednesday for the previous week: what is outstanding and what is paid. Open any invoice to see the lines, VAT and our bank details, then print it or save it as a PDF.

Contracts

Your signed agreements, and anything still waiting for your signature.

Messages

A written conversation with our team that stays in one place.

Compliance

The document status of each worker on your sites, colour-coded, so anything missing stands out.

Notifications

Updates such as a new message from us or a document we have verified.

Settings

Company details, site addresses, billing and your password. Under Verification you upload your own documents for us to review: employers’ liability and public liability insurance, health and safety policy and risk assessment.

How workers are shown to you

  • When you browse available workers, you see a first name, the first letter of the surname and a photo (or initials).
  • Once a worker is placed with you, you see their full name on your team list, the Today board and timesheets.
  • You never see a worker’s phone number, email or home address. Contact goes through us, using Messages.
  • You can only open the details of workers placed with you.

What is not in the portal

Some things are done with our team rather than with a button. Send us a message for these:

  • Cancelling, moving or changing a booked shift.
  • Asking for a replacement worker.
  • Adding a second login for a colleague.

Watch the portal tour

Narrated video, 2 minutes 45, with English captions, filmed on a demo account with made-up data. Gangal Go supplies cleaning and hospitality staff to businesses, and every worker is right-to-work checked before any shift. You see your live price on our website, and sending a request takes about two minutes, with no phone call needed. We confirm within twenty-four hours on working days, then match your shifts with right-to-work-checked workers. Once your staff are booked, you manage everything in your client portal. Here's a tour, using a demo account with made-up data. Sign in with your email and password, or continue with Google. Your dashboard shows the essentials at a glance: active placements, quotes waiting for you, unpaid invoices and open jobs. Under Workers, you see your team and what each person is booked for. You can open their timesheets and documents, and ask to book someone again. The Today board shows who is expected, who is on site, and who has finished. You can check workers in and out with GPS, right from the board. The worker map shows your team around your site. Pins show a general area, never a home address. Each week, timesheets come to you for approval. Check the hours, then approve them one at a time, or all at once. If something isn't right, flag it with a note instead. Quotes arrive here too. Open one to see the full breakdown, then accept it, decline it, or suggest a different rate. Need more staff? Post a job requirement with the role, dates and shift times, and track it under Jobs. Invoices shows what's outstanding and what's paid. Open any invoice to view it, then print it or save it as a PDF. Contracts keeps your signed agreements, and anything still waiting for your signature. To talk to our team, use Messages. Type your message, send it, and the whole conversation stays in one place. Compliance shows the document status of each worker on your sites, colour-coded, so anything missing stands out. Your own documents go in Settings, under Verification. Choose the file, upload it, and our team reviews it. Notifications keep you up to date, for example when we message you, or when a document is verified. If you need cover fast, the Urgent page sends an emergency staffing request straight to our team. And Settings holds your company details, site addresses, billing and security. Staff you can rely on, every one right-to-work checked, and no phone call needed. Get your price at gangalgo.com.

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